CHESTER TOWNSHIP BOARD OF EDUCATION POLICY 3320

PURCHASING PROCEDURES

The Board of Education wishes to establish and carry out a careful system of purchasing and accounting to help provide an effective program of education while guarding against loss due to carelessness, inefficiency, theft, or improper maintenance of records.

The duties of purchasing are to be centralized under the Qualified Purchasing Agent who shall be familiar with and perform all his/her activities within the limitations prescribed by law, board policy, and legal opinions under the-direction of the Superintendent of Schools.

The Board encourages the administration to seek advantages in savings that may accrue to this district through joint agreements for the purchase of work, materials or supplies with the governing body(ies) of other contracting units within this county or adjoining counties or by other cooperative pricing arrangements. The administration shall evaluate any savings, which may result from the purchase of any materials, supplies or equipment under contracts entered into by the state treasury department, division of purchase and property.

The board may use competitive contracting instead of public bidding for purchases specialized goods and services, the price of which exceeds the bid threshold, for the purposes and with the conditions specified in law.

The board shall approve all unbudgeted purchases over $5,000.

Nothing is to be ordered independently by school personnel.

The Board shall not knowingly enter into contract with any company, which does not subscribe to and implement an affirmative action policy. The Qualified Purchasing Agent shall be responsible for so informing all prospective suppliers of work or materials.

Date Adopted: January 14, 2003

Legal References: N.J.S.A. 10:5-1 et seq. Law Against Discrimination

See particularly:

N.J.S.A. 10:5‑31

through ‑35

N.J.S.A. 18A:18A‑1 et seq. Public Schools Contracts Law

N.J.S.A. 18A:19-1 et seq. Expenditure of Funds; Audit and Payment of Claims

N.J.A.C. 6:4‑1.6(c) Employment/contract practices

N.J.A.C. 6:8‑4.1 Review of mandated programs and services

N.J.A.C. 6A:23-1.2 Definitions

N.J.A.C. 6A:23-2.6 Supplies and equipment

N.J.A.C. 6A:23-6.1et seq. Purchase and Loan of Textbooks

N.J.A.C. 6A:23-7.1et seq. Management of Public School Contracts

N.J.A.C. 6A:27-9.1et seq. Contracting for Transportation Services

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PURCHASING PROCEDURES POLICY 3320

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Legal References (continued)

N.J.A.C. 6A:30-1.1et seq. Evaluation of the Performance of School

20 U.S.C.A. 1681 et seq. Title IX of the Education Amendments of 1972

42 U.S.C.A. 2000e et seq. Title VII of the Civil Rights Act of 1964 as amended by the Equal Employment Opportunities Act of 1972

29 U.S.C.A. 794 et seq. Section 504 of the Rehabilitation Act of 1973

Manual for the Evaluation of Local School Districts (August 2000)

Cross References: 2224 Nondiscrimination/affirmative action

3300 Expenditures/expending authority

3326 Payment for goods and services

3327 Relations with vendors

3570 District records and reports

3571 Financial reports