The checks used to fund these accounts will be drawn from the Board of Education Operating Account and charged to the general ledger account 10-103. They will be approved by the Board of Education at its July meeting. The checks will be deposited by the responsible party as soon as possible into the appropriate petty cash account.
Checks will be drawn o the
account, with the appropriate co-signer, and properly recorded by the
responsible party. No check will be
issued in excess of the limit established by the policy.
By the 15th of each
month, the responsible party is to submit a purchase order requisition to the
board office requesting reimbursement for the expenditures from the account for
preceding 30 days. The payment will be
approved by the Board of Education and a check will be issued.
At the end of each month, the
responsible party will submit to the treasurer of school monies (via the board
office) a check register listing all disbursements for the month and all
original deposit tickets. The treasurer
of school monies will reconcile the account and report to the Board of
Education on the status of the account.
Each responsible party is to
maintain sufficient records to ensure that the accounts do not become overdrawn
at any time.
After the reimbursement request of
June 15th the accounts are closed until the Board of Education
approves checks for the next fiscal year.
After the account is reimbursed up to its original amount a check is
drawn on the account to return the monies to the board office. This check is to be received and deposited
in the Board of Education Operating Account before June 30th.
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