The most substantial payment of public funds for the operation of the school district is that which is made to the employees of the Board for services rendered. To insure that each person so compensated is validly employed by this district and that the compensation remitted fairly represents the services rendered, this policy is promulgated. Employment of all district personnel whether by the year, term, month, week, day or hour in contract, temporary, or substitute form must be approved by the Board. Authorization to pay follows therefrom.
Each motion of the Board to employ or re-employ on a
contractual basis (i.e., for a fixed period of time) shall include the name of
the individual, the position title, the salary to be paid over the term of the
contract, the period of employment and the wage guide identification. Each motion of the Board to employ on a
temporary basis (i.e., by the hour or day) shall include the name of the individual,
the position title, the rate of pay and the period of time during which such
authorization is valid. All substitute
employees shall be placed on an approved list by the Board before they can be
assigned substitute duty by the administration. Said list shall include the name of the substitute and the rate
of pay.
The Board shall take note in its minutes of all actions with
regard to resignation, retirement, death or discharge of all employees or the
nonrenewal of a teaching staff member.
Each such action shall include the name of the employee and the date
upon which salary or wages will terminate.
Sign-in and sign-out procedures are required on a daily
basis by all teachers, secretarial-clerical employees, custodial-maintenance
employees, aids and cafeteria workers in order to verify days and hours worked
for payment purposes.
Overtime can only be paid to nonexempt non-instructional
employees when authorized previously by the School Business Administrator and
subsequently approved by the Superintendent.
The payroll journal shall be certified by the Secretary and
the President of the Board and approved by the Superintendent monthly, One
warrant for the net amount of the payroll and a second warrant for all payroll
deductions together with district matching funds and administrative charges
shall be deposited to special accounts for disbursement by the Secretary of the
Board upon receipt of the certified payroll.
Date Revised: 4/15/03
7/5/83
Date Adopted: 11/10/71
Legal Reference:
NJSA 18A:19-9 et seq.
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